Rentals Terms and Conditions

To best serve you and prepare for your event, the following established terms, conditions, and guidelines are in place to uphold the integrity of your event within the National Constitution Center. 

 

Registration          

The NCC does not permit event registration to be open to the general public. The Event shall be private and include only invited bona fide guests of the Event Sponsor, whose invitations and identity shall be verified prior to entrance.

Client should maintain an event RSVP list. A registration function must be used to check in guests on the day of the event.  

Advanced ticket sales to a curated list of invitees are not permitted unless the Event Sponsor is a 501c3 nonprofit organization. Proof of status is required prior to contracting with the exception of high school or university proms.

Walk-up registration is not permitted as a final guest count/guarantee is due 10 business days prior to the event. We do not allow any credit card machines, cash payment, or check payments for tickets on site. Tickets must be reserved in advance.  

Events that are free to attend are still required to have an event registration process to generate an RSVP list and provide a guaranteed number of attendees 10 business days prior to the event.

 

Transparency of event details and content 

Client should communicate openly with the Events Department  to ensure that the NCC is able to plan for all possible event scenarios and prioritize the safety of event guests, staff, and the facility. Transparently sharing information about the event agenda, programming, speakers and content will improve the event planning process.  

Lack of communication affects the NCC’s ability to accommodate your requests and may result in unexpected client fees (including, but not limited to additional event support and security).

The NCC is accustomed to working with high profile individuals and understands and respects the level of confidentiality that is required in these cases. In instances where high profile guests or speakers will be part of the event, the NCC requires clients to share this information as soon as possible to eliminate any complications in the planning process including additional security measures or logistical complications that may arise. The NCC may be willing to explore NDA contracts if client desires.

The Event must not interfere with museum operations. The NCC will not alter standard building operations or reassign NCC staff for the Event.

 

Event Contracts 

The National Constitution Center requires all clients to sign an event contract. Event contracts must be executed by both parties prior to the event taking place at the National Constitution Center. A contract between the Event Sponsor and the Center’s exclusive on-site caterer, Rhubarb Hospitality Collection, must be executed simultaneously; we cannot countersign one contract without the other.

 

Décor Requirements:

  • No adhesive or items may be attached to the walls.
  • Professionally installed decals on our interior glass rails need advance approval along with a sample of the decal to test over a twenty-four (24) hour period at least two (2) weeks in advance of the event.
  • Florals must be delivered no sooner than two (2) hours prior to the event start time. Any items being rented from the florist must be picked up immediately following the event. Florist is responsible for the clean up of their install prior to the start time of the event and during breakdown. Limited water sources available upon request. 
  • Balloons may be permitted upon special request and must be weighted and non-helium.
  • No confetti.
  • No fog or smoke machines, oil or water based.
  • For candles, the top of the flame must come no more than 2” from the top of the container.  
  • Deliveries must be scheduled and approved by your event venue contact and the appropriate location for load in will be confirmed at that time.
  • Green Rooms may be made available pending event needs and room availability.
  • Entertainment companies must respect the safety of the guests in the building and keep volume at a level where staff can still communicate. 
  • Props, decorations, and additional signage are prohibited in Signers’ Hallgallery. 

 

Photography

Handheld, non-flash photography and limited video recording for personal, non-commercial use only are permitted in public and approved rental areas unless otherwise posted. Filming or photography inside exhibit galleries, of artifacts, exhibit media, or building art is prohibited without prior written approval from the National Constitution Center. Tripods, lighting, and livestreaming are limited to non-gallery rental areas. All artifact-related photography is subject to lender restrictions, and all third-party exhibit media is protected by copyright and may not be reproduced or rebroadcast. Any commercial use—including advertising, promotion, influencer content, documentary, or broadcast production—requires advance NCC approval and may involve additional fees, insurance, and lender permissions. Event Sponsor agrees to ensure that all guests, vendors, and contractors comply with this policy, and acknowledges that the NCC reserves the right to restrict or stop any photography or filming at any time.

 

Invitation & Materials

The NCC may be specifically identified as the location of the Event on the Event Sponsor's invitation, subject to compliance with these provisions. The Event Sponsor shall not otherwise use NCC's name in notices, invitations, press releases, signs, billboards or other printed, visual or audio materials (individually and collectively "Publicity Materials”) without NCC's prior written approval, which NCC may grant or withhold in its sole and absolute discretion. A copy of the form, graphics text and script of all Publicity Materials must be supplied to NCC in advance of its production and distribution by the Event Sponsor so that NCC can determine if the Event Sponsor is in compliance with this contract. NCC shall not be responsible for any costs incurred by the Event Sponsor in changing any of the Publicity Materials in order for the Event Sponsor to be in compliance with this contract or in order to comply with any request by NCC to alter or remove the usage of NCC's name. Event Sponsor may not list NCC as a sponsor of the Event and in no case may the form, graphics, text or script of of the Publicity Materials imply that NCC is a sponsor of the Event or publicly cast doubt as to whether NCC is a sponsor of the Event. A default by the Event Sponsor under this section shall be considered a material default under the Facilities Rental Contract whereupon NCC shall have the right to cancel the Event under Section 1.

Materials - Event Sponsor may not distribute any materials at the Event Space and/or Building except to the Users within the Event Space during the Event. 

 

Privacy and Publicity

Event Sponsor shall not publicize the event on any public forums, including radio and postings online, such as social media sites (Instagram, Facebook, X, YouTube, etc.), without written approval. A copy of the form, graphics text, and script of all Publicity Materials including approved webpages must be supplied to NCC in advance of its production and distribution by the Event Sponsor so that NCC can determine if the Event Sponsor is in compliance.

 

Merchandise and on-site sales 

The NCC’s museum store is operated by Aramark. Clients interested in merchandise and/or book sales during their event will need to have this option reviewed and approved by Aramark. NCC events team will facilitate this review process.  

 

We are unable to permit cash transactions on site.